Help! I need to store my files and data.

Your Rice files and data can be stored in the space allocated to, or associated with, your Rice NetID in multiple locations inside Rice and in the cloud. 

Rice Storage, File Sharing, and Backup Solutions

Faculty Staff Grad Students Undergrads
Individual and Collaborative Storage Solutions        
Individual User U: Drive  (FAQ) 5GB 5GB 5GB 2GB
Rice Box ( FAQ) ( Login
Can be configured for confidential and sensitve data
unlimited unlimited unlimited unlimited
Google Drive ( FAQ) (  Login)
Not recommended for confidential data
unlimited unlimited unlimited unlimited
Department Share (FAQ)
 40GB shared  40GB shared  40GB shared**  40GB shared**
Research Storage Solution
       
Crate (FAQ)
 500GB***      
File Delivery, Version, & Backup Solutions
     
Crashplan for Backup for Rice-owned PCs and Macs ( FAQ) (  Login)  § unlimited  § unlimited    

     

   

  • *1GB automatically provisioned instructors for each Registrar-assigned course; collaborative spaces for all faculty, staff and students are available by request.
  • **Students allowed to share this space only if requested by Faculty or Staff.
  • ***500GB per research award, half terabyte storage containers available only to researchers and only by request.
  • §annual purchase required to set up this service.

Postdoctoral employees are hired as staff. Complimentary Staff, Visitors, and External Collaborators require sponsorship by Rice Faculty or Staff; selected storage solutions may be shared between the sponsor and the guest.  

Rice Storage Solution Links and Definitions

  • Crashplan: is a cost-recovery service that will automatically backup targeted files on Rice-owned PCs and Macs. For approximately $82.56 annually per person, it can be purchased for both office and lab computers;  the size of the backup is unlimited, but it can only backup and retain a copy data and files that currently exist on the computer -  it is not a cumulative storage service.
  • Crate: Research storage solution for Rice researchers; 500GB (.5TB) per research award, accessible through a drive mounted on a computer and available upon request. Contact the Help Desk: 713.348.4357 or   helpdesk@rice.edu.  All data is backed up on a 30 day retention cycle. Any files that are DELETED will ONLY be recoverable before 30 days prior to the deletion.  IT can not guarantee deleted or corrupted data can be recovered beyond 30 days from the time of deletion or corruption.
  • Department Drive: Private Rice storage solution for depts or groups; shared between all members in group or department; mount or map a drive on your computer to connect.
  • Google Drive: Cloud storage solution; can share files with internal and external email addresses; login to   google.com, using NetID and Rice Google password.
  • Individual User U: Drive: Private Rice storage solution associated with NetID, not shared; mount or map a drive on your computer to connect.
  • Rice Box: Cloud storage solution based inside US; can share with internal NetID addresses and external collaborators' addresses; login with Rice NetID and NetID password.

What about email? An email account is not a good storage solution for important data or correspondence. Choose one of the storage locations described above instead to retain important data and correspondence. 

What about my other solutions? Do not use your Rice NetID or password for non-Rice accounts. Storing critical or sensitive Rice data on external solutions NOT under contract to Rice poses a significant security risk to the university.The same security risk exists if you store Rice data in a non-NetID account on Google or Box. For definitions of sensitive and confidential Rice data, see the PDF for Rice Policy 808.